Moving email messages into folders is a pretty simple method that better organizes your (sometimes hundreds or thousands) of emails.
You might like to move email into folders to categorize them into related topics or perhaps to keep contact-specific folders of all of the mail you will get from certain people.
Most email providers let you simply drag your message into the folder of your liking.
Others, that don’t support drag-and-drop, probably use a menu that you could entry to move your message elsewhere. This really is both for online clients and downloadable ones.
For example, with Save emails to PDF, along with drag-and-drop, you can use the Relocate to menu to select a suitable folder to go the message into. Yahoo! and Mail.com work the same way with the exception that the move menu is definitely called Move. With AOL Mail, it’s within the More > Move to menu.
With most providers, moving email into folders can be done in large quantities in order that you don’t must select every individual message by themselves. With Gmail, as an example, you can search for specific keywords or email addresses in your own mail, then select these to quickly move lots of email right into a separate folder.
Better yet is that some providers let you automatically save emails into a folder using filters.
You will notice how to do that if follow these links for the instructions for Gmail, Microsoft Outlook, Outlook.com, Yahoo!, and GMX Mail.
Saving messages into a folder may also mean saving these to a folder on your computer as opposed to in the mail client. This is definitely possible for individual emails but will not be for bulk messages, nor does it always work exactly the same with every provider or is a specific feature backed up by every email service.
For just about any email provider, it is possible to needless to say print the page in the email to obtain an offline copy of it. You can also have the capacity to utilize a built-in print/save function to download your message in your computer.
For example, having a Gmail message open, you should use the menu to pick Show original, which gives a Download Original button to conserve the message as a TXT file. To t0PDF each and every Gmail message you have (or just ones marked with certain labels), use Google’s takeout feature.
Though it isn’t exactly the same as Gmail, if you’re using Outlook.com, it’s quite simple to save an e-mail to OneNote, which in turn downloads towards the same OneNote app in your desktop or mobile device.
An alternative with any email service is to put it together with an offline email client so that when the messages are saved in your computer, you can export them to a single file for archival purposes, or simply have them on your computer system in the event it is offline.
This offline email process is comparable to the built in feature provided to Gmail users, called Google Offline.